Front Office Assistant

Front Office Assistant

Career Information

How to Apply

PLEASE DO NOT CALL.

Qualified candidates are asked to submit a current resume, together with a covering letter stating salary expectations to careers@tdslaw.com.

We thank all candidates who apply, but only those selected for an interview will be contacted.

Applicants with disabilities may request reasonable accommodation related to any materials or activities used throughout our selection process. If you require reasonable accommodation at any time during our selection process, please advise prior to your interview.

Commitment to Diversity

One of our firm’s Core Values is that we value diversity and strive to reflect the communities we serve. In that regard, we encourage anyone who identifies as an Indigenous person, a visible minority, a person with a disability, and/or a member of the 2SLGBTQ+ community to apply. We also welcome you to self-identify your membership in these groups if you wish to do so.

Thompson Dorfman Sweatman LLP (TDS) believes that collaboration is essential to providing outstanding professional service. Their collegial workplace fosters greater teamwork, responsiveness, and communication, providing better results for clients. With Manitoba roots that run more than 130 years deep, TDS is Manitoba’s largest independent law firm and has long been recognized as a leading full-service law firm dedicated to serving clients and delivering high quality work.

Overview

TDS is currently seeking a Front Office Assistant. This position will support the efforts of the Administration Department, working directly with the Lead Receptionist to ensure that board rooms are prepared for all client meetings, firm events, and internal meetings. The Front Office Assistant will be responsible for all front-of-house administrative functions including but not limited to office aesthetics, inventory management, firm and internal client events assistance, facilities management, vendor deliveries, and back-up for reception.

Key Responsibilities

  • Perform basic cleaning and maintenance of reception area, lounge, boardrooms, kitchens, servery, and other common areas.
  • Coordinate with the building cleaning team to ensure proper timing and cleaning and maintenance of the facilities.
  • Ensure all provisions are in place and identify gaps to address/improve.
  • Maintain inventory of supplies.
  • Support the Administrative and Marketing Departments with set up for internal/external events.
  • Work with third-party suppliers, receive and redirect incoming deliveries of catering and event supplies.
  • Provide backup to Lead Receptionist and Receptionist positions.
  • Some lifting required (up to 50 lbs)
  • Other duties as assigned.

To be successful in this role, you must work effectively in a professional, fast paced environment, have experience in an office or business environment, possess organizational, interpersonal and communication skills, have a strong emphasis on attention to detail, strong written and verbal communication skills, mature attitude and professional and strong work ethic, ability to prioritize, have a mindset for helping others, and the ability to work independently and as part of a team.